Conferences

3/15/2019

The Year End Reports are now being distributed to the District Council Presidents, who will be distributing the Annual Reports to the Conferences in their current district. 

When the Conferences receive their Year End Report, they should check to make sure that all information is correct, including the name, address, phone, and Conference Email address. The Conference should complete pages 1, 2 and 5 of the Annual Reports. Then the Conference should sign the Year End Report on page 1. 

When the Year End Report has been completed, the Conference should make 2 copies of the Year End Report and provide the Original document and 1 copy to the District Council President, who will return the Original to the Central Council office. The Conference will keep the 2nd copy for their records. 

Notes:

• Page 1 - Conference Information - Conferences should verify the information on the top half of this page, providing any corrections that are needed. The Conferences should also provide the requested information on the bottom half of the page. When complete, the Conference should sign and date the bottom of the page.
• Page 2 - Officers - The Conferences should provide the contact information for the Officers of their Conference. This information is required by the National Council, and is also needed by the Central Council office. This information is not provided to the public. 
• Page 3 - Financials have already been approved and may not be changed. 
• Page 4 - Activity Report - is based on the information provided monthly by the Conferences. 
• Page 5 - Supplement - The Conferences should complete this page. It is required for us to complete our 990. 

There are blank files available (in Excel format) for the Conferences to download and enter information in lieu of handwriting on the provided forms. 

Both pages of the Monthly reports are due to the Council office by the 15^th of the following month. 

Reports can be submitted via:

Email to: Reporting@svdpsa.org
Fax to: (210) 209-8733, or
US Mail to: P.O. Box 831074, San Antonio, TX 78283